Increase your office efficiency with ScanSnap

Less mess, more productivity: these are just two advantages of the paperlite office. And with the right tools, like a ScanSnap scanner, you will achieve this quickly.

Before you start scanning everything you can think of, you should set yourself a goal like digitising of all the documents for the next tax declaration, for example. A structured approach will help you locate items quickly and easily.

Here are three ways how to work more efficiently in your office:

Digitise frequently used documents first
Do you have paper documents you have to access regularly? Or even your team? If that’s the case, don’t waste any time looking for the right folder or file. Scan your documents straight away and save them centrally. Either on your computer or a server if you are working in a team. Cloud services like Evernote, Dropbox or SugarSync can be helpful as well, as you can instantly access your data everywhere, every time.

Backup your files
There are important company and personal documents where you have to have the original. But what happens if the paper documents are lost or damaged? You can create a digital copy with your ScanSnap scanner. This can save you a lot of time if you have to apply for new documents or to look up contract details, for example.

Scan wirelessly
You can easily scan your documents to your mobile device using the ScanSnap Connect Application. Combined with the ScanSnap iX500, you don’t even need a computer. So, if you find a letter here and there, you can digitise it straight away using your smartphone or tablet. This way, mountains of paper won’t even accumulate.

Of course there are many more ways to make your office more efficient. Tell us via Facebook, Twitter or LinkedIn how you organise your paperwork, we’re looking forward to hearing your experiences.

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