3 ways to go paperless with ScanSnap
It’s true that creating a paperless office can be a huge boon to productivity – and result in a huge reduction of clutter. With the right tools like ScanSnap you can make the paperless office a reality – but you need to be purposeful in approaching your paperless project. Rather than start by scanning everything in sight, give yourself a clear goal – such as digitising all your tax documents for this year – to help give structure to the process and keep you motivated.
Here are a few key ways to put a ScanSnap scanner to use:
Create a central reference area. Do you have paper documents that you – or your team, are constantly going to the file cabinet to access? Rather than spending time going back and forth to your filing area, scan your documents using ScanSnap and send them directly to your digital file cabinet on your computer, or if you’re sharing with your team, to your server or online service like Evernote, Google Drive, Dropbox or SugarSync. This will let everyone access the docs and end the time-wasting march back-and-forth to the file cabinet.
Back up your paper – digitally. Many businesses (and even residences) have key documents that must be kept as paper originals (business licenses, legal documents, identification, etc.). But what if the paper originals are lost or destroyed? Using your ScanSnap to create a digital backup of all these key documents can be a HUGE timesaver if you find yourself in a situation where you’ve lost key documents, and can make replacing them easier if you can prove that you have a copy of the originals.
Scan wirelessly. The ScanSnap scanners integrate seamlessly with productivity tools like Evernote. You can scan directly from ScanSnap to Evernote using your computer, or if you use the ScanSnap iX500, you can scan wirelessly directly to Evernote. So if your computer is powered down and you have a couple of docs you want to scan, you can use still use your ScanSnap to create electronic versions of your documents directly on your mobile device – sans computer, and sans wires. It’s pretty cool.
Of course, there are many more ways to go paperless using ScanSnap – these three are just a start. What are your thoughts on how to put ScanSnap to use? Let us know on Twitter!